Electi Executive Search Privacy Policy

Introduction

In compliance with Law 25 respecting the protection of personal information in the private sector, Electi Executive Search is committed to handling information of a personal or confidential nature concerning its clients and candidates in a secure and responsible manner.

Person in charge

As specified on our website, Karine Robert, Founder and President, is the Designated Privacy Officer responsible for the protection of personal information at Electi Executive Search. She may be reached via e-mail at info@electi.ca.

Types of personal data collected

In order to carry out the executive search mandates entrusted to us, we may collect, use, disclose to third parties, retain or delete personal information such as, but not limited to:

Surname and first name;
Date of birth;
Contact information: mailing address, e-mail address, and phone numbers;
Names and coordinates of your current and previous employers;
CV as well as information about your professional background;
Salary range.

We collect this personal information from clients, candidates, third parties, on social networks, or by any other legal means.

We collect and retain this data in order to:

Help candidates find the position that best matches their profile;
Propose career opportunities and report on the progress made in processing their candidatures;
Provide their information to potential employers. We only share this information with identified prospective employers after obtaining their permission;
Reach candidates to let them know about positions we’re looking to fill, and that might be of interest to them;
Give them Job Search Advice;
Send them information about general trends in the World of Business;
Provide them with career development prospects and advice;
Provide our clients with insights on candidates, based on our tools and methodologies;
Fulfill our obligations to our clients.

Please note that our website, www.electi.ca, does not contain any browser cookies nor collect any personal information about user interactions with the site.

Data Usage and Security Measures

In order to best protect the confidentiality and security of personal information, we are committed:

To obtain the consent of the persons concerned before collecting or communicating their personal information to a third party;
To collect only the information we really need to carry out our activities;
Not to use this information for any purpose other than executive search;
To share this information only with the people and organizations involved in carrying out executive search mandates, unless required to do so by law;
To take the necessary security measures before sharing this information with a third party.

In accordance with the recommendations of the Ordre des conseillers en ressources humaines agréés, and in line with the practices of our business, we retain personal information for five years after the end of each mandate.

We keep all personal information collected in a secure environment, and have in place reasonable measures to protect the information from unauthorized access, but also against loss, disclosure, or destruction.

Our employees are informed of these safety measures and undertake to comply with them in the performance of their duties.

International transfers of personal data

Unless otherwise specified, personal information is only collected and shared with third parties within Canada. For international executive search mandates, we undertake to obtain the consent of the individuals concerned should we need to collect and/or share information outside Canada, specifying the country or countries concerned each time.

Managing Security Incidents

In the event of a breach of confidentiality (e.g. error of addressee, loss or theft of a paper version, hacking or cyber-attack), we are committed:

To take reasonable steps to reduce the risk of harm being caused and to prevent similar incidents from occurring in the future;
If an incident presents a serious risk of prejudice, all individuals whose personal information was the subject of a confidentiality incident must be notified, along with the Commission d’accès à l’information du Québec (CAI);
A register of confidentiality incidents must be kept, indicating the circumstances of each incident, date or time period when it occurred, the number of people affected by it, the assessment of the seriousness of the risk of prejudice, and the steps taken by the firm after the incident.

Data Subject Rights

If you are a Québec resident, in accordance with Bill 25, you have specific rights regarding your personal data:

Right to be informed about our privacy policy;
Right of access to collected personal information;
Right to rectification;
Right to data portability.

You also have the right to object to the use of your data and to withdraw it. To exercise these rights, please contact Karine Robert, the person responsible for the protection of personal information.

Via e-mail: info@electi.ca

Via mail: Electi Executive Search
1200 McGill College, Suite 2000
Montréal (Québec)
H3B 4G7

You can also consult, modify or delete your data at any time. To do so, please use the same contact details mentioned above.

External links

Our website www.electi.ca may contain links to other websites. We are not responsible for their content or their privacy practices.

Update

Our Privacy Policy was updated in November 2023. If you have any questions about this Policy, you can contact us by e-mail at info@electi.ca.

Thank you for your trust in our services.